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Guide to the Wyoming Secretary of State records

 Collection
Identifier: RG0002

Scope and Content Note

Files include a wide range of topics involving administration, state organization, elections, appointments and criminal executive records. Administrative records include correspondence, financial records, administrative rules and orders, board and commission records, county organization, executive records, and national guard correspondence and rosters. Correspondence topics include registration of corporations, elections, appointments, resignations, session laws, legislative matters, state institutions, agency reports, Chinese massacre in Rock Springs, the Equal Rights Amendment, oil and gas lease lotteries, public lands, and economic development.

Constitutional Convention records include county delegate certificates of election, correspondence, financial records, rules of proceedings, committee reports, journal of proceedings, bill files, address calling for public election, Board of Canvassers records, the governor's statehood proclamation, and the original constitution of the state of Wyoming.

Appointment and election records include campaign receipts and disbursements, certificates of nomination, election petitions, abstracts of votes, county election returns, poll books, state election returns, electoral college minutes and certificates of nomination, State Canvassing Board records, contested elections, election complaints and investigations, an instream flow initiative, indexes and record of commissions, appointments, national guard materials, and oaths of office.

Corporation records include indexes, receiving books, inactive corporation files, list of incorporated ditch companies, railroad agreements and assignments, trade names and trademark records, oil and water conservation district applications, and securities.

Executive criminal records include extraditions and requisitions files, record of paroles, pardon and commutation records, restoration of citizenship, and discharges from the State Penitentiary and Women's Center.

Dates

  • 1869-Present

Language of Materials

English

Restrictions on Access

Access to motor vehicle registrations, personnel records and juvenile institution records is restricted. Otherwise, there are no additional access restrictions on this collection.

History of the Department

Section 3 of the Organic Act, the document responsible for initial organization of the Wyoming Territory, provided for a Secretary of Wyoming Territory appointed by the President of the United States for a four-year term. The act required the Secretary to perform certain prescribed duties: record and preserve all laws and proceedings of the territorial legislative assembly, and all executive acts and proceedings of the Governor of the territory; serve as Acting Governor in case of vacancy or absence of the Governor; and on or before December 1 of each year transmit copies of the laws and the executive proceedings to certain officials of the federal government.

The Territorial Assembly assigned the Secretary additional responsibilities. The "Session Laws of Wyoming Territory, 1869" called for the Secretary to certify, file and preserve certificates of incorporation, and to attest to and preserve commissions of notaries public. Prior to 1890, the Assembly required the Secretary to supervise elections, act as a member of the territorial canvassing board, publish and distribute territorial laws, endorse and file officials' bonds, account for and settle accounts when the auditor and treasurer left office, certify records copies, and charge fees as assigned by the law.

In 1890, upon acceptance of the Wyoming State Constitution), the office changed to the Secretary of State. The law required the Secretary of State to be a citizen of at least twenty-five years of age and a qualified elector. The secretary served a four year term. The first major change for the Secretary was his responsibility for the Great Seal of the State of Wyoming. Over the last century, the office gained additional responsibilities. The legislature only revoked or reassigned a few of the secretary's assigned duties, most notably lessening the number of boards and commissions on which the Secretary must serve.

The Secretary of State, one of the five state elected officials in Wyoming, administers an office with many duties. Currently, the office oversees elections, lobbyist registrations and filings, ethics filings, securities, notaries public, business entities, trade names, trademarks, agricultural liens, use of the great seal of Wyoming, and state rules and regulations. Six divisions handle the responsibilities of the office today: Corporations, Elections, Notaries, Securities, Technology, and Uniform Commercial Code.

Extent

1600 cubic feet

Abstract

The Wyoming Secretary of State records as maintained by the Wyoming State Archives range from records documenting the creation of Wyoming state government to corporation charter documents. This includes state constitutional convention files, administrative and election records, state legislative and appointment records, corporation charters and executive criminal filings.

Arrangement

The collection is divided into seven subgroups including: Administrative Records; Proclamations; Wyoming Constitutional Convention; Legislative Records; Election Records; Appointment, Commissions Oaths and Bonds; Corporation and Business Records; and Executive Criminal Filings

Physical Location

See Detailed Description section for box location

Provenance

MA 1352, transferred to Wyoming State Archives on July 5, 1961. Subsequent records were transferred periodically.

General

Contact Information

  1. Wyoming State Archives
  2. Barrett Building
  3. 2301 Central Avenue
  4. Cheyenne, WY 82002
  5. Cindy Brown
  6. Email:spcr.wyarchive@wyo.gov
  7. (307) 777-7826

General

Processed by:
Cindy Brown
Processed by:
Sandy Dion
Processed by:
Curtis Greubel
Processed by:
Holly Geist
Processed by:
Carl Hallberg
Processed by:
Gene Winans
Date Completed:
December 21, 2005
Title
Guide to the Wyoming Secretary of State Records
Status
Edited Full Draft
Author
Wyoming State Archives Staff
Date
2019
Language of description
Undetermined
Script of description
Code for undetermined script
Language of description note
Description is in eng

Repository Details

Part of the Wyoming State Archives, Wyoming Cultural Resources Division, Wyoming Department of State Parks & Cultural Resources Repository

Contact:
Barrett Building
2301 Central Avenue
Cheyenne Wyoming 82002 United States
(307) 777-7826